Last Updated on April 16, 2024 by Umer Malik

Organizing team meetings and individual work sessions can be a pain if your coworkers are never in the same place at the same time. At least, that’s what you might think, but did you know that there are tools available to help you with this? A conference room schedule display is one of the best ways to keep track of when everyone’s out of the office, so you can ensure that your employees aren’t wasting time with scheduling conflicts and that the right people will be present at the right times.

What Is A Conference Room Schedule Display?

A conference room schedule display is a software program that allows for more efficient scheduling. In an office, it’s important to have a clear understanding of when coworkers are in the office and when they’re not. This can be challenging if people are always in different places at the same time, but with a conference room schedule display, managers know exactly where their team members are.
The conference room schedule display does this by displaying each person’s name and status on an interactive whiteboard or screen in the actual conference room. If a person is active (meaning they’re currently in the office), then their name will appear green on the board; if they’re inactive (not currently in the office), then their name will appear red on the board.

Challenges With Traditional Schedules:

It’s difficult to know when your coworkers are out of the office when you’re never in the same place at the same time. When you’re all over the world, it becomes even more difficult to keep track. If you work remotely and use project management tools like Slack or G Suite, it can be hard to know if someone is on a break or not unless they tell you. This can lead to an inefficient work schedule and employees becoming frustrated because they’re too busy or not busy enough.

Benefits Of Smart Conference Room Displays

A conference room display can make it easier for your team to be more productive by knowing when others are in the office. These displays are also a helpful tool for managers who want to get their teams out of the office. If you’re looking for some additional ways to increase productivity, check out these helpful tips on how to schedule meetings and other events.

How Smart Conference Room Displays Work:

A conference room display is a digital sign that displays the day’s schedule and updates as things change. These displays are operated by an on-premises software system, which can be accessed from any computer or mobile device. Using this app, managers can easily update the schedule to keep their team updated with changes in project deadlines or last-minute requests. This saves time and increases productivity because employees know when they should expect to be working on a project, without wasting time looking for answers.

Tips For Creating An Efficient Schedule Display:

In the past, we would have to send an email to one another with questions about current projects and what people were working on, says Shawn Gibson. Now, we can just look at the display and know who is out in the field.
Gibson’s team has been using a conference room schedule display for over two years now. They use it as a way to keep track of where coworkers are and what they’re doing, which saves them time during meetings when they want to review priorities or which person should take lead on a project. I think it’s really good because I get updates on what’s going on around here, adds Gibson.

Examples Of Successful Employee Efficiency Stories:

An office in the Netherlands found that by having a daily schedule for their team, they were able to save an average of two hours every day. Plus, with fewer unproductive meetings and more productive time at their desks, they also managed to increase their productivity by 10%.
Another company in America found that after instituting a conference room schedule display, employees were able to make use of the extra time and energy spent commuting by getting ahead on work. In addition, there was a noticeable decrease in missed deadlines.
Not only does productivity go up when you create a schedule for your team, but morale goes up too! After being given the opportunity to see what’s coming next week on Mondays and Wednesdays, people report that they feel excited about where they’re going.

Why Is Always On The Go Isn’t An Excuse To Not Have A Conference Room Schedule Display?

No matter how much you try to make your day go by as quickly as possible, it’s inevitable that there will be times when you’re just not sure what the next task on your list is. That can be a huge challenge when you’re in a different city and don’t have access to an office or company directory.
It’s for these reasons that managers need to make sure that they are scheduling their team effectively because employees need all the help they can get with staying productive. One way this can be accomplished is through conference room scheduling displays.